Typical Use-case for User Roles Assignment

A role that is pre-registered to the Management Console is referred to as a "system role". Each system role is granted appropriate permissions according to the responsibility of the role. For example, you can assign system roles according to the operation procedures of the system as shown below:

Case 1: Operation by users who can operate all functions

When a few administrators manage all of the devices and the SLNX system, "Full Admin" should be assigned to all administrators.

This management style is suitable in cases where there are less than several hundred devices and the system manages one country.

Case 2: Dividing users into those who manage the system and those who operate it

Typically, large enterprise will divide the management duties such as Administrator A manages RICOH Streamline NX servers, Administrator B manages US devices, and Administrator C manages UK devices. In that case, you can assign proper role to each administrator.

This management style is suitable for in cases where  there are many hundreds (or thousands) of devices and the system manages multiple countries

Examples

  • Administrator who manages RICOH Streamline NX system

Full Admin: Administrator.

  • Operator who manages devices, user, workflow and report

Device Admin: Manages devices and configures settings when a device is added or removed. Security Admin: Manages users and configures settings when a user is added or deleted.

Workflow Admin: Modifies and creates a workflow.

Report Admin: Creates a report template and generates reports.

  • Helpdesk (Reference Only)

Device Operator: Responds to inquiries regarding devices.

  • Reception who provide temporary card to guest

Temporary Card Admin: Registers a temporary card.

  • If you cannot find an appropriate system role to assign to a certain user, you can create a custom role by copying an existing system role as a template and modifying the permissions and other settings.

  • You do not need to assign a role to a general user who uses only the device functions such as the printer or scanner function.